SAMPLE Summer 2010 - Accommodation Request

Contact Information
*Required
Title
Name Name First Last
Gender

Gender Male Female
Institution/Organization
Mailing Address Mailing Address
Street Address Address Line 2 City State / Province / Region Postal / Zip Code Country
Work / Business Telephone
Fax
Cell Phone
Email
Special Requirements (Allergies/Mobility/Other)
On-Campus Accommodation
Name of Conference/Meeting/Event You Will Be Attending
All guests will be accommodated in the Pond Road Residence. This building features two-bedroom suites which share an ensuite kitchen and bathroom (which contains a fridge and stove but cooking utensils and supplies are not supplied). Although you may use the
fridge, COOKING IS NOT PERMITTED.

Bedrooms are furnished with a single bed with firm mattress, desk, lamp, large wardrobe and telephone (with local calling capabilities).

Also, there is NO INTERNET ACCESS in any of the suites in the Pond Road Residence. Housekeeping service, including bed making, is provided daily and all guests are supplied with a bath towel, hand towel, facecloth, soap and linens.

For your convenience, the residence has laundry facilities which are available to guests. Please contact the front desk to make arrangements to purchase a laundry card.

There is a large ground floor common room with comfortable lounge furniture and landscaped courtyard outside. All residence buildings are smoke-free environments.
Single Room in Suite
*Suite-mates will be randomly assigned based on gender. If you wish to share the suite with a particular delegate, please enter their name in the box below. The suite-mate in turn must also submit their own Request for On-Campus Accommodation, identifying you as their choice of suite-mate, and pay the associated per person charges for accommodation.
Name of Suite-Mate
Arrival Month
Arrival Day
Arrival Time

Check-in time is 3:00pm

Arrival Time

Check-in time is 3:00pm

: HH MM AM/PM
Departure Month
Departure Day
Departure Time

Check-out time is 11:00am

Departure Time

Check-out time is 11:00am

: HH MM AM/PM
Should you require dates outside of your selected conference dates, please contact Sheila Ferreira at 416-736-5020 or uecr@yorku.ca, as room rates and availability cannot be guaranteed.

Requirements will be accommodated based on availability and on a first- come first-serve basis.
Special Requirements
Payment Information
Room charge is $60.00 per person, plus 5%GST and 5%PST, per night. All funds are in Canadian Dollars.
GST is the Canadian Goods and Services Tax (GST Registration #R119306736
PST is the Provincial Sales Tax

Please Note:
As of July 1, 2010 the Harmonized Sales Tax (HST) will come into effect. The proposed HST rate for Ontario will be 13 per cent - combining the existing 5 per cent Goods and Services Tax (GST) with an 8 per cent Provincial Sales Tax.
I understand and acknowledge that the total cost of the accommodation is my responsibility and that I will pay the total cost for my accommodation when I check-in at the residences. Furthermore, should my reservation be cancelled with less than 24 hours written notice or if I fail to show-up on my scheduled check-in date, I will be responsible for a penalty charge equal to one nights accommodation.
Questions?
For further information on 2010 Summer Accommodations at York University, please contact Sheila Ferreira at 416-736-5020 or by email at uecr@yorku.ca

Reservation confirmations will be sent via email once your online reservation form has been received. Check-in information and directions will be sent via email one week prior to arrival to the email address
provided above.
Cancellation Policy
A charge equal to one night's accommodation will be levided should the reservation be cancelled with less than 24 hours notice or if you do not show-up on the date of check-in.

SAMPLE Summer 2010 - Accommodation Request

SAMPLE Summer 2010 - Accommodation Request

Contact Information

*Required

On-Campus Accommodation

Should you require dates outside of your selected conference dates, please contact Sheila Ferreira at 416-736-5020 or uecr@yorku.ca, as room rates and availability cannot be guaranteed. Requirements will be accommodated based on availability and on a first- come first-serve basis.

Payment Information

Questions?

Cancellation Policy

A charge equal to one night's accommodation will be levided should the reservation be cancelled with less than 24 hours notice or if you do not show-up on the date of check-in.

Should you require dates outside of your selected conference dates, please contact Sheila Ferreira at 416-736-5020 or uecr@yorku.ca, as room rates and availability cannot be guaranteed.

Requirements will be accommodated based on availability and on a first- come first-serve basis.